Intranet for Small Business: 5 Ways Software Helps Manage Remote Employees

Intranet for Small Business

Remote employees need specialized tools for communication, collaboration, and information sharing. Although email and phone conferences support digital communication, they are time-consuming and complex to manage. An intranet for small business can be a safe, effective, and productive tool that takes communication and collaboration to a whole new level.

The COVID-19 crisis led to an expansion of digitalization. Today, more businesses operate online than ever. In addition to offering their products and services over the Internet, many of them have applied the work from home approach. It allows both employers and employees to maintain social distancing without compromising their work. 

However, remote working also results in a lack of communication. In many organizations, people find it difficult to stay connected with their colleagues, collaborate with them, and share information. This, in turn, affects their productivity and the company’s work culture. 

Several businesses tackle this problem by deploying a custom intranet in an organization. Unlike traditional intranets, the modern software solution supports two-way communication, powers collaboration, and helps improve productivity. 

Here are five ways a social intranet for a small business helps promote the remote work culture.

  • Communication

An intranet platform brings employees from different departments on a common platform where they can communicate with individuals or form groups for discussions. 

Using the software’s tools, companies make robust employee profiles, which help connect employees with their colleagues online in just a few clicks. They don’t need to switch between emails and different chat platforms to talk to people from different departments. 

  • Sharing of Information

The best intranet platform does more than just enabling employees to communicate with each other. They can use the platform as a centralized platform to store their files & documents, share information with their colleagues, and retrieve knowledge shared/saved by others. 

In addition to sharing or saving files online, authorized employees use the software solution for real-time collaboration and information sharing. They can work on the same file in real-time while sitting miles away from each other. 

  • Project Management

An organization can use the Intranet’s features to bring employees from different departments together for projects. They can collaborate for discussions, sharing views, getting information, and working in collaboration. Once done, they submit their files online. Managers access these files to check them. If there are changes to be made, employees are informed, and they make the required changes online, which are visible to managers. 

An employee intranet portal makes it easy to manage a project from start to finish. All members related to a project stay connected with each other and work in collaboration to achieve common goals. 

  • Meetings 

Intranets help conduct online meetings for discussions, sharing views, and revealing new policies. In the presence of an intranet platform, employees don’t need to gather in a room to discuss a project. 

Through intranets, remote employees can take part in meetings and share their views on a matter to help meet organizational goals. 

  • One System for Processes and Procedures

Organizations can use the employee intranet portal to manage employees and projects. They can streamline processes, monitor employees, and keep track of projects. In addition, managers and team leaders get plenty of features to monitor tasks and give feedback to employees. 

Apart from storing files and retrieving information, intranet software platforms can be used for real-time content creation. Also, HR teams can use features like calendars and onboarding tools to simplify their tasks. 

In the End 

An intranet for small business can be an effective, affordable tool to support remote employees and empower them. Using different features of the software solution, organizations can promote collaboration, communication, and knowledge sharing in the company. 

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